Participate in environmentally sustainable work practices (Unit 13):

Examples provided to show participation in organisational policy and procedures for sustainability. 
- Reduce waste
- Recycle
-  Turning off unneeded lighting or electrical appliances
- Sharing a ride to work or taking public transport
- Reuse old paper
- Choosing environmentally friendly appliances or computer technology

Examples of inspection checklists used to collect and measure relevant information on organisation resource consumption, within work role provided. 
1. Inspection list
2. Maintenance review
3. Records of maintanence/inspections


 


 


Sound knowledge of environmental and resource hazards/risks in your work area. At least three examples are provided. 
1. Construction (asbestos)- can affect many buildings and should be addressed to protect the health of employees. 
2. Electronic waste (e-waste) just sitting around the office. It's not safe to have unwanted computers or any electronic devices just laying around for people to either trip on or allow the waste to increase. The more waste you have laying, the more objects there are to get in your way while navigating around the workplace.
3. Clinical waste (syringes and medication) - Any kind of dirty object that can transmit disease or infections should be thrown immediately in proper containers or bins. 


Appropriate level of knowledge of WHS issues and requirements in relation to sustainability practice in your work area demonstrated.
There can be issues with:
- Negligence within the workplace
- Not enough training
- Lacking enforcement on polices

For example, forgetting to put up a sign warning people of slippery floors that have just been mopped or throwing employees into the deep end without proper training on how to use equipment.

Knowledge of organisational structure, and reporting channels and procedures in relation to sustainable practice at your workplace. (who do you report to)

You may need to report to the manager/supervisor or team leader. E.g. You notice people at work are neglecting to recycle their left over containers and boxes. You speak to manager and discuss a way to remind co-workers to be more environmentally aware.

Understands and is able to use relevant environmental and resource efficiency systems and procedures in own work area. 
- Site Risk assessment
- Environmental management system
- Waste Disposal receipts
- Site audit
- Environmental improvement plan
- Record of inspections


Satisfactory examples of how policy for environmental sustainability that may impact on your job role. Clearly linked to environmental legislation. 

- Environmental Protection & Biodiversity Conservation Act (EPBCA) 1999
 This can stop certain companies of neglectful behaviour towards the environment such as factories.
There would be limits or procedures you would have to go through when hosting an event outdoors. For example, not damaging native flora and fauna, or using heritage places without permission.


- Protection of the Environment Operations Act 1997 
This means generally being careful not pollute the air or land. Disturbance towards neighbours, waste offenders, failing to notify about illegal activity that may cause harm towards environment. E.g. A piece of legislation like this can influence how companies throw out waste and means licensing or permission to use outdoor venues would be needed.




Demonstrates the ability/initiative to make improvements to own work area. Several examples provided.

•  Creating environment posters
• Maintain regular maintenance/inspections 
• Site risk assessments 
• Colour coded bins for recycle and normal rubbish 
• Seminar on Environmentally Sustainable Work practices   
• Turning off technology after it's no longer needed
  

Address Protocol Requirements (Unit 12):

Evidence
in the ability to: Source accurate information on multiple and diverse protocol requirements.

Provide 4 key sources of information where information on protocol can be sourced for: 
- Australian honor system, including order of precedence, ranks and forms of address. 
- Involvement of indigenous Australian and other cultural groups in business activities. 
- Correct use of national and state symbols, including flags, anthems and military salutes. 
- Forms of address for different VIP's and dignitaries, both for written correspondence and in oral communication. 
1. Federal, state and local council (government departments)
2.Aboriginal land council and similar groups
3. The internet/library
4. Agent, client or PA

Using 3 of the above situations where protocol is used, demonstrate your knowledge of protocol for each one. 
1. Government Departments
There are different government departments ranging from foreign trade, defense and transport. There are people who run them as the 'head' of the department. They would have to follow certain policies and regulations under the federal law such as fairness and work laws. The government as a whole, has ranks or precedence depending on how voting results or who also is part of the departments ( who fall next in line for roles).

2. Aboriginal Council 
The Aboriginal council such as NSWALC focus on land rights for the aboriginal community. They act to advise and negotiate with the government or stakeholders ensure the preservation Aboriginal land rights. As part of the organisation, they must follow the rules and regulations under the Aboriginal Land Rights Act 1983. They must disclose information or records with government and vice verse, this include reporting any wrong doings.

3. Agent
As someone representing another, it's important that they communicate with many people or organise events for their client. When they send out emails, letters or phone they should share details on how the client likes to be addressed and how you should talk to them. There times say if something complicated  has happened and the client does not want to discuss the issue, it would the Agent's job to let that be know and have the clients back, if necessary.

Demonstrate methods you would use to share protocol information with team members and /or suppliers.List the 3 methods and the importance of sharing this information.

1. Staff briefing or meeting
It's important to share information through meetings because then you know team members have been briefed on any new details and that they understand what to do. 

2. Emails, letters and notice boards
By doing this, you can send through detailed documents. This means the team members are reminded of events or information. 

3. Talking to colleagues and suppliers
Just by generally talking, you can pass on any messages or inform others. It's important that you are constantly communicating with your team and that you're all on the same page.

Demonstrate your knowledge of the types of the types of civic functions held in Australia.  
Briefly describe 3 different civic functions and their importance in the community. 

 

1. Anzac Day is a national day to remember Australian and New Zealand soldiers who served or died in war. This holiday lands on April 25th and marches are held by veterans/their families. ANZAC Day is important for Australian/NZ citizens as it reminds us what our soldiers have sacrificed for us and future generations. It's to celebrate the brave and remembering those who died.


  
2. Harmony Day is a national multicultural festival in which there are many events held by the local community. This day is important because its about creating awareness of other cultures and celebrating diversity.



3. New Years Eve falls at the very end of year and marks the beginning of a new one. Most people like to have parties or celebrate in some form of way. It's very popular to attend the fireworks display at different parts of the city. This is important because we get look over the past year and find ways to make next year even better with new goals.

 


Use protocol for diverse oral and written purposes: 
Demonstrate and give 2 specific work activities where you would use appropriate language, written and communication skills to address or correspond with dignitaries and officials. 
- Letters 
 They would have to be addressed appropriately with their names, the letter should be written clearly and proof read. There would be structure, sometimes an emblem and you would have to state who you are.

- Introducing a dignitary and official
It's important we understand that officials and dignitaries must be addressed differently to the average individual. For example, the Queen must be referred to as your 'Majesty' or 'Madame', while the President must be called 'Mr President'.

Prepare 1 document which includes the use of protocol. 

Integrate knowledge of protocol when organising business activities.
Demonstrate your knowledge of the importance and role of protocol in the following situations: 
- Addressing and introducing dignitaries and officials. 
You must call each official or dignitary by their role such as Majesty, your Highness, Sir, Excellency, Mr President, Mr Prime Minister, Madame and you would add the country/state they represent. 

- Corresponding to dignitaries and officials. 
You would address them by their term such as Majesty or Excellency. It would be important that you used appropriate language and grammar skills when writing to them.

- Issuing invitations. 
 Following word etiquette, you would determine how formal or casual you must address the person. If it's formal then you use full names, times, dates and addresses. While casual invites may use nicknames or abbreviations. They are usually more fun and you can add your own personal touches to them such as poems/quotes/photos. Mailing also seems more formal, opposed to just giving an invite in person, making an announcement or just creating an online invite.


- Providing services during the conduct of an event (function, meeting or tour). 
When providing a service you have to take into consideration things like times, venue and coordinating it. You have to make note of owners of land or venues when booking places. While at meetings you need to consider who talks first and who else contributes.

Show Social and Cultural Sensitivity (Unit 11):

Clearly outline the principles of fairness and equality in the work place  in a real or simulated tourism, hospitality or events industry business activity where communication with socially diverse customers and colleagues takes place. 

It's  important in the workplace that every is given equal opportunities no matter their gender, religion, ethnicity, martial status or sexual orientation.This means both the employer and employee must respect each other. The employer must follow the rules and regulations of running their business such as proper pay, contracts, hours given and appropriate behaviour towards employees.

List 15 social and cultural differences and/barriers you will experience when dealing with colleagues and customers in the workplace.
1. Religious beliefs

2. Age

3. Gender

4. Culture

5. Language

6. Range of opinions

7. Class

8. Sexual identity

9. Ethnicity

10. Disabilities

11. Family obligations

12. Body language (e.g. Eye contact)

13. Dress (e.g. traditional wear)

14. Geography

15. Social values and beliefs


From the list above, describe 5 ways you can attempt to overcome language barriers.

1. Using hand gestures

2. Eye contact

3. Translator

4. Writing down messages or drawing

5. Talking slowly and using simple language



Describe how physical disabilities can be accommodated and considered in the workplace. 
There are several ways physical disabilities can be accommodated in the workplace such as a ramp for entry, elevator, special chair lift for staircase, translator for the deaf, braille could added to documents for an individual, clear walkways, suitable seating and a efficient computer system. The workplace also should have disabled parking and other workers should assist them, if necessary.

Describe the state, territory and commonwealth anti-discrimination laws that relate to: 
 - Treating Customers and colleagues fairly and equitably 
 Fair Work Act 2009
Workplace relations must be fair for all workers, this means ensuring safety, a fair wage, freedom of association and personal beliefs, and assisting employees when needed.

 - To not discriminate, show partially or grant and special favours on the basis of social and cultural attributes. 
 - Not threaten, humiliate or intimidate people because of their social or cultural attributes.
Anti-Discrimination Act 1977
 No individual  should be treated differently or unfairly because of their gender, race, sexual identity, religion or disabilities. We should accept people's differences and not make them feel left out based on any cultural/social attributes.

New South Wales Anti-Discrimination Act 1977 (NSW)
People are not allowed to be racist against colour or cultural backgrounds, discriminate towards those of transgender, pregnant, martial status or disability. The education system, employers, trade unions, clubs, transport, qualified bodies, government agencies and customer services should be available for all individuals.
These also cover those issues: 

• Age Discrimination Act 2004
• Australian Human Rights Commission Act 1986
• Disability Discrimination Act 1992
• Racial Discrimination Act 1975
• Sex Discrimination Act 1984

Research information about characteristic of ; 
 - Different cultural groups in Australia. Include Indigenous, as well as those with varying cultural and religious backgrounds.

"The Australian Census of Population and Housing is a rich source of data about Australians and their cultural characteristics. In 2011, the Census revealed that over a quarter (26%) of Australia's population was born overseas and a further one fifth (20%) had at least one overseas-born parent. Throughout the 100 years since the first National Census in 1911, migrants have made up a large component of the Australian population. Historically, the majority of migration has come from Europe, however, there are increasingly more Australians who were born in Asia and other parts of the world. This pattern of migration is evident in the make up of the richly diverse society which has been recorded in the 2011 Census. This diversity can be seen in the variety of languages, religions, ancestries and birthplaces reported by Australians" (ABS, 2013).

 Capital city and non-capital city balance for first generation (overseas-born) Australians(a)(b):
 
For further information click here.

While as for indigenous people: "In 2011, there were 548,370 people identified as being of Aboriginal and/or Torres Strait Islander origin and counted in the Census. Of these people, 90% were of Aboriginal origin only, 6% were of Torres Strait Islander origin only and 4% identified as being of both Aboriginal and Torres Strait Islander origin. These proportions have changed very little in the last ten year period. In the Northern Territory, just under 27% of the population identified and were counted as being of Aboriginal and/or Torres Strait Islander origin in the 2011 Census. In all other jurisdictions, 4% or less of the population were of Aboriginal and/or Torres Strait Islander origin. Victoria has the lowest proportion at 0.7% of the state total" (ABS, 2011).
For further information click here.

Now that we have shown how diverse Australia is, it's time to closely look at some of our most common cultural groups.

1. China

 

The Chinese culture is very old, lasting over 5000 years. Their new year begins around a month later than most people and have many festivals they celebrate throughout the year such as the Zhongyuan festival. They believe in myths and legends, the dragon a significant symbol within their culture.

Religion in Australia:
Christianity is still identified as a major religion in Australia. 
 http://religionsforpeaceaustralia.org.au/news/349-australias-religious-profile-from-the-2011-census.html
http://www.international.unsw.edu.au/living-sydney/religion/


 - The main inbound tourist markets and the key aspects of their cultural and religious protocols. 
Popular markets:
- China
Key aspects of cultural and religious beliefs:
- Philosophical thinking (Confucianism)
- Buddhism
- Taoism
- There are 56 different groups of cultures within China such as  Han Chinese.

- UK
 - Christianity and Islam are the most popular religions. 

- US 

 Australia's tourism is booming thanks to Asia: http://www.inboundtourism.com.au/article_five.html



Explain and describe 3 communication strategies when dealing with customers and colleagues to avoid cross-cultural misunderstandings and difficulties in the workplace. 

-Simple English 
By using simple instructions or directions, or even just in general conversation, use easy words that most cultures understand. This may also include talking slower and saying things such as "How can I help you?"
Don't use any fancy words, otherwise you most likely will get a blank stare instead.

- Hand gestures
When communicating with someone from a different culture an easy way to demonstrate things is by using your hands. This may include pointing, making symbols, clapping, thumbs up for yes or waving your hands to get their attention.

- Signs
When in the workplace signs can be posted up around the space to remind people to do things. A lot of the symbols used in signs are universal such as 'Stop', 'Toilet' or do not smoke etc. This means people of different cultures should be able to understand the message. You could also have signs with multiple languages on it for direct notice.

Provide Service To Customers (Unit 10):

Principles of quality customer service and the importance of positive communication is clearly outlined. 
 These would be:

- Providing high quality customer service for your each and every customer. For example, solving problems, helping with special requests and getting a rapport.
- Understanding that customers will show satisfaction or dissatisfaction by their body language or verbal communication. For example, crossing their arms and tone of voice.
- Identifying the needs of customers and ensuring they are met. This can range from personal to environmental needs. For example, subtitles may be need at a film festival for hearing impaired attendees.
- Always be hygienic and presentable.

Provide 3 examples of where you have provided quality customer service for different client groups. 
1. Helping a person by providing a discount because they are on the pension.
2. Assisting a disabled person get up from their seat and move to where they wanted to go.
3. Directing an under age individual from the alcohol area so they don't get trouble.

Discuss dealing with complaints and conflict between:
 - Colleagues
We must communicate with our team members so they understand procedures, so there is no conflict when it comes role management. It's important we also have regular staff meetings where people can voice their opinions and make suggestions. This is how colleagues work to create a positive environment and it can help  to improve how the company deals with any issues. For example, team member has discovered a better equipment supplier who is willing to meet the team's needs for that particular event.


 - Customers and organisation 
As part of the events management industry you have to communicate with customers and organisations on a regular basis. When dealing with complaints and conflict, it's important we listen and ask how we can assist them. Offer alternative solutions to any problems and go that extra mile to provide customer service.

 Evidence must include some of the following situations;
 - Customers with unmet expectations of products and services. 
Apologise for any inconvenience, offer a new product or service. For example, instead of the expensive event supplier you originally offered, do more research and find cheaper alternative. 

 - Difficult or demanding customers 
 Be polite and explain the situation. Make some suggestions to calm the customer and always use a friendly tone. For example, it a customer becomes abusive over the phone, try to be understanding that they are upset and offer any help. 

 - Incorrect pricing and quotes 
Offer to have someone redo the pricing and send the customer a new quote.
 

 - Other team members and suppliers not providing special requests
Remind your team members that they need to go that extra mile for customer satisfaction, if needed offer to do the work for customer. For example, has asked for the event to be set-up early.
 

 - Misunderstandings or communication barriers
 You need to make sure your customer understands what you say to them, sometimes you may need to send information via email on more details. Images and websites can also explain stuff you talking about and provide visuals. It's important both parties have an understanding and needs are being met. More ways to communicate is through body language, writing down notes, swapping designs or ideas etc.

 - Problems or faults of the product
 Replace the product or provide a new product that you know will be an improvement.

 For example, a florist has delivered a bunch of flowers for a party but they are unhealthy looking and cheaply arranged. You call around to find a florist who can make the few arrangements with new flowers and pick them up.

 - Problems with the service, such as delays or incorrect orders
The caterer has brought out a few of the wrong entrees, you notice it and remind the caterer that's not what the customer ordered. You ask them to make more entrees and apologize to the customer. You see if the catering business will drop their price because they made the mistake, so your customer isn't paying extra.

Describe effective communication strategies with;
- Internal customers (People you work with )
You can communicate effectively with work mates by regularly having meetings where everyone can bring up ideas and exchange new ones. Presentations or functions can also be helpful for team events. Another good way is by having group emails go out or phone each other if needed. You could also use posters around the office and have news letters go home with team members.

- and external customers (People buying products)
When communicating with people buying the product or service, you'll have to talk over the phone or email. It's important you have a plan and visuals you can send out when asked about concepts or examples. There may be a messaging service you may like to use or prefer to use social media as a means to get in touch.

- Customers with special needs (include verbal and nonverbal considerations)
A great way to communicate with customers with special needs is body language, translator and using images/writing. If there is a language barrier, you could ask around for someone in the team who may understand different languages or ask to meet them in person if that helps.



Evidence of knowledge of new technologies used specifically for events to communicate with customers. Provide an example. 

 

  

 

 

Design a workplace and 'Meet & Greet' policy. The policy must acknowledge response times and hospitality , travel and events industry standards. 

When a customer comes into your business, its important they be greeted upon their arrival after they have had a few seconds to look around. Be polite and always smile too.
Some business owners like to use bells or door detectors that allow them to know that someone has entered the place.  An employee should then go up to the customer and see if they need any help looking around. However, don't hassle the customer if they don't need assistance.

Design a workplace 'Customer Enquiry' policy. The policy must acknowledge the travel, hospitality and events industry standards. 

Customers must have contact details or forms they can fill out for enquiries. As a business, these should be followed up as soon as possible. All questions or complaints should be answered politely and correctly informing the customer. If you can go that extra mile to make the customer happy you do! 

Design And Produce Business Documents (Unit 9):

Evidence of the following: 

Design and produce a minimum of 3 business documents (completed with content as personal choice) using a minimum of 2 different software packages. E.g. word processing, presentation, spreadsheet packages. 
I used:
- Google Documents
-Microsoft Word

The 2 documents will be sent via email. (1.Quote and 2.timetable)

 3. Business Presentation

Explain three appropriate data storage ideas. 

External Hard Drive 

 

An external hard drive is a disk drive that comes with either a usb or firewire interface. These are really handy when you have ran out of space on your internal hard drive of your computer. They usually come with a heavy protective case and can easily connect to computer so you can add files on it. The storage availability can range from 500 megabytes to 3-4 gigabytes  at your regular electronic stores.

Dropbox 

Dropbox is an online storage website/app that you can sign up to and store important files to. This means where ever you have internet access you can log in and access your files. It's a safe and secure. You can share your files, add more and edit them. It's free for a regular 2gb or you can go on a plan for $10.99 a month if you need for storage. It's super useful for businesses and they can set up accounts with unlimited storage with admin control. 

 USB Flash Drive

 

A Universal Serial Bus (USB) flash drive can be used on any computer/laptop that has a usb port for the device to plug in to. It's as simple as just waiting for the device to pop up on your screen and dragging files you want on the flash drive. There are different storage sizes you can buy and these days you can get stylish USB flash drives. For example;

Choose 2 software packages and discuss 4 functions of the features of each package. 

All-Business-Documents 

• Offers a range of templates for creating lots of different kinds of business documents from letters to patent license. This means it can save time and also give you an idea of how some documents should look. While it may also make you reliant and lazy to be creative.
• The software has a 10-use trial and a black watermark is placed on each page. Unfortunately, this shows All-Business-Documents only allow you to their program 10 times before they expect you to upgrade. At the same time, you get to try out the software before you use it.
• A search bar for documents. A positive side to this feature is you can easily find documents or folders in the side bar. 
• The program's interface consists of three separate screens squeezed below the editing bar. This can be annoyed as the screen is cluttered and it can be distracting. On a positive note, having a three screens means you can multitask and look at several things at once.

Business-in-a-box

• Customize a document by filling in the blanks easily. This a great idea because you only have to write up the missing words. 
• Auto-recovery:  This is a great feature for anyone who needs to create documents especially since Business in a box saves your work every minute. There isn't really any downside unless your computer manages to not follow through with auto-recovery. 
• Available in 7 languages. This feature would be useful for anyone that can speak another language or if you need to communicate with someone overseas. However, as a diverse country there are many other languages that should be available for users. 
• The software regularly updates it's features and documents on offer. This is great as business in a box evolves and improves your experience. On a different note, you will have to constantly learn new features and what if you don't like the new updates?

Provide 4 examples of appropriate technology used to design and produce business documents. 

1. Microsoft word

2. Google Drive/Documents

3.  Adobe Indesign

4. Office

List and name 3 organisational requirements a business could have in place in relation to documents. 

1. Making sure documents are appropriately named. This is important so files don't get separated or mixed in with others.

2. Filing and storage of documents. By keeping an organised filing, it makes finding files easy and accessible for future use. It can also help from losing them.

3. Documents must have the date of when it was created . This is important so you know what happen on that particular day, you never know when you might need to look back on pass files or if a customer requests details.

Provide 3 reasons why proof reading business documents is essential. 

1. Business documents are legal and must have the correct details.

2. A little mistake could cost the business more money. For example, if someone typed up an order and added the wrong items.

3. Proof reading is part of being a professional and common spelling/grammar mistakes can reflect badly on the business.

Work effectively with others (Unit 8):

Evidence in the ability to:
Always provide support to team members to ensure goals are met.

Describe organisational policies and procedures within your workplace that promote cooperation and good relationships.

A code of conduct is always put in place within the workplace so that employees understand what is acceptable to do. This can be covered in the employee guide book and people are protected via legislation. Gaining client feedback can improve strategies for the company and provide constructive criticism. For example, a client may say there wasn't staff working an event; this problem can be fixed for future events.
Set team goals for everyone to participate in and send out weekly reminders. This will only be successful if there is quality communication going on between team members and encouragement.
Follow legislation such as the Anti-Discrimination Act to be fair towards all employees and make them feel welcome in the work environment.

List 3 work group members within your organisation. Explain;
Event Co-coordinator
Event Planner 
Event Manager 

-Responsibilities in the workplace
Event Co-coordinators are important because they manage all the staff and work in the public/private sector.
The Event planner is responsible for choosing locations, organizing transport, catering and the financial side (keeping the budget in-check).

The Event Manager works closely with the Event Co-coordinator to ensure all the details and needs of the client are met.


-Duties within the workplace
 As part of this role, they must coordinate any details to ensure the event goes smoothly and is a success.
Their duties include communicating with clients over the phone, online and in-person. They must make decisions surrounding the event and negotiate deals.
The duties for a event manager is to look after the schedule of the staff and team members. While also helping out with paper work related to event planning.


-Relationship to other work group members in the workplace
 This is the highest role and they must overlook the work of other employees within the company.
They have a vital role and would have to work with all staff members to tell them how they want things done. For example, design of the location.

The manager must talk to staff about any conflicts and find a solution.


-How work group members support each other 
As part of a team, the Event Co-coordinator must be hands on, while offer assistance to all members and communicate with them.
They could offer resources such as contact details, numbers for seating or inspiration behind ideas for the event.
They must listen to employees, provide help and guide the staff to reach any target or goals.


List 5 ways you can provide support to team members and give an example of each. 

1. Positive attitude e.g. Smile and use friendly tone when asking questions.


2. Celebrate success e.g. Throw parties for people who get promoted.


3. Provide assistance e.g. Help find a number of a cater or spend extra time with them on projects.


4. Guidance e.g. Give a team member your phone number so they can call when they need advice for plans.

5. Offering resources e.g. Send relevant files and images to team member via email.

 

Provide 3 examples of  seeking feedback from inside and outside of your organisation. 
- Customer feedback forms
- Service Monitoring
- Informal performance appraisals from people at the event
- Phone call from clients



Describe how feedback is analyised and actioned in your organisation. 

Collect Evidence, Analyse and Act on it. 
While looking at the image shown above its clear that there several ways to approach getting feedback. One way to gain feedback is by handing out or sharing surveys. For example, after an event pass out a little survey for people to tick boxes related to their enjoyment and satisfaction of the event.

Another way is to go around and communicate with people who are at the event. You can also stand back and observe people's reactions. For example, watch people eat the food and see if they seem to be going back for seconds.

Have your organisation send out formal performance appraisals or feedback forms. Then spend time reading over the comments or suggestions to help improve your services. For example, clients may have a problem with your choice of wait staff serving at the event because they were not walking around the crowd but instead, talked a lot.

If that's not enough, a good way to reach more people is to ask online what they think of your events. This can be achieved by using social media such as Facebook or Twitter. Let people rate your business services by creating a company page via Facebook and add posts related to the events. 


All of these are possible ways to collect feedback and consultation/meetings can discuss the results. From there you can make changes or improves to how you approach event management, so that everyone wins.


Give examples of communication strategies you would use to overcome possible barriers or conflict with; A person with a disability 
 - Ask them if they understand
 - Simplify any explanations
 - Avoid discriminating language

A person with a culturally diverse background
 - Use body language (only if needed)
 - Avoid using judgmental comments
 - Hold meetings

An angry colleague or customer 
 - Be polite
 - Listen and answer any questions
 - Offer a solution to the problem or someone who can assist them.

A person with whom you have had a disagreement with in the workplace 
- Tone of voice
- Type of comments
- Avoid negative body language










Describe relevant government legislation of that may affect aspects of the business operations. For example: 
- Anti-discrimination legislation
-Ethical principles
- Codes of conduct 
- Privacy laws 
- Occupational Health and Safety (WHS) 
- Environmentally sustainable work practices

This question is answered via slideshow show here:




Sources:
http://www.slideshare.net/AshleighG/events-management-team-job-roles-26473904 (accessed on the 15 Sept 2014)
https://www.humanrights.gov.au/guide-australias-anti-discrimination-laws (accessed on the 15th Spet 2014)

Identify Hazards, Assess and Control Safety Risks (Unit 7):

Participate in the multi-risk assessments to identify workplace hazards, assess the associated safety risks and take measures to eliminate or control those risks. 
List 4 hazards for each of the following;
In the physical environment:
 Crowds
Electrical wiring
Pests
Flooring

Plant:
 Appliances
Machinery
Tools and Equipment
Trees

 

 Working Practices:
Roster/shifts
Open/Closing Procedures
Length of Tasks
How workers go about tasks. Are they following regulations?

Security Issues: Customer behaviour
Storage of important documents, keys and cash.
Theft and robbery
Terrorism
Security cameras and guards on patrol.








Explain 2 ways in how these hazards are can be identified. 

A hazard can firstly be identified by  having safety posters around the workplace because employees will see what to do and not to do. Another way to identify hazards is by nominating someone to be the WHS representative who can check out any equipment and ensure all employees follow regulations.

Provide 4 measures or controls to eliminate any of the above mentioned hazards. 
- Isolating the hazard
- Introducing engineering controls
- Substitute the equipment for tools that are more safe
- Adopting Administration controls



Use appropriate methods and documents for hazard identification, risk assessment and control. 
List 2 hazard identification and risk assessment tools you would use in your specific workplace. 
1. Checklists
2. Guidance documents or handbook


List 6 appropriate methods you would use in your workplace to identify hazards and risks for your specific workplace (Hospitality, Tourism or Events). 
1. Conduct site safety audits
2. Observation of daily activities
3. Incident reports
4. Investigate accidents
5. Safety Checklist
6. Holding meetings to discuss any changes or developments.


Provide evidence of the common methods to assess safety risks including the four staged process model recommended and published by the state and territory work health and safety authorities. 

Examples:
- Identify/review injuries or illness
- Discuss consequences that could be a result from the hazard
- Determine the overall risk level
E.g. Safety Checklist
 

 Daily Observation:

 Provide evidence of the common methods applied to controlling risks, including the five stepped hierarchical process model recommended and published by the state and territory work health and safety authorities. 

 

Examples:

- Updating work systems or equipment
-  Take action as soon as possible before the risk increases.
- Maintain a job rotation
- Provide proper PPE for workers:

- Correct work methods or retrain to re-correct any flawed activities.
- Routine maintenance

Demonstrate knowledge of the basic aspects of OHS or WHS legislation for identifying hazards, assessing and controlling risks. 
Explain the relevant state or territory OHS or WHS legislation in relation to the following:
-When, where and how hazards must be identified
 Managing risk is an on-going process that can be changed every time something may need to be updated within the workplace. While hazards are usually identified by finding things or situations that can potentially be a risk.

- When, where and how risk assessments must be conducted 
The risk assessment must take part within the business itself by a competent persons. Risk assessments are done regularly to identify any potential hazards in the future and determing the liklihood of it happening. This is usually done through filling out paper work and writing up a table to evaluate different scenarios and consult with others.

- The Consultation Process
 The consultation process is needed when making decisions about risk assessment and to identify hazards. It's important that during the consultation, employees should be to provide advice, express views and raise any issues. This process should be fair and reasonable for individuals and corporate bodies.

- Committees 
 The person conducting a business or undertaking at a workplace must establish a health and safety committee for the business or undertaking or part of the business (WHS Act 2011). If a committee meeting is requested it must be done before 2 months is up and there should at least 5 people participating. As part of having a committee, one person should be nominated as the WHS representative.

- Record Keeping
It's important that any business keep records, this may include: copies of safe methods and risk assessments. These documents must accessible for all workers and must be kept for at least 2 years after any incident for future reference including inspections. There are penalties if documents are not kept safe and deleted/thrown away. Log books are also kept on site at business for amusement devices to keep track of any users and maintenance.


Sources:
http://www.legislation.nsw.gov.au/maintop/view/inforce/act+10+2011+cd+0+N
http://www.australianbusiness.com.au/whs/resources/managing-ohs-risk-in-your-workplace (accessed on 8 Sept 2014)

Participate In Safe Work Practices (Unit 6):

Semester 2: 

Evidence  to: 
Integrate the use of predetermined health, safety and security procedures and safe work practices with day to day work functions. 

List health and safety procedures you are required to follow to ensure you work in a safe working environment. 
- Consultations
- Supervisors or Managers
- Safe work practices e.g. Signs, breaks and cleaning
- The handling of chemicals and hazardous substances

List 5 work place practices you required to incorporate into all workplace activities. 

- Writing up reports for any incidents

- Clear views of signs

- Emergency exists

- Personal protective equipment

- Cleaning after any potential hazard


 
For your specific industry sector and/or organisation ( tourism, hospitality or events) Explain the following: 

- A workplace hazard
Wiring of electrical devices in walk ways (where people can trip) and not stuck down.


- A workplace health, safety and security procedure
 Having people supervise a festival and make sure things are going smoothly. This includes making sure rules and regulations are followed. E.g. Security is surrounded the venue area.

- A workplace reporting system would you use for hazards and emergency incidents
Filling out an incident report. For example, if someone slipped over at a venue because the workers didn't clean up spills.


- 1 safe work practice for an individual job role
Making sure you use the appropriate seat and desk when using a computer.


Participate appropriately in consultation activities. 
List 5 consultation processes or practices you could actively participate in at your specific workplace. 
- Meetings to eliminate or minimize risks 
- Making decisions on facilities used by workers. E.g. offices space.
- Identifying any hazards e.g. placing signs when spills or dangerous work is taking place.
- Proposing changes e.g. buying better equipment

- Make safety recommendations to other workers or remind them. 

 Integrate into daily work activities, knowledge of the basic aspects of OHS or WHS legislation and the ramifications of disregarding this. 
List 2 issues and breaches of health, safety and security under state or territory OHS or WHS legislation. 
1. Making an employer work over 8 hours without a break.
2. Hiring someone without an RSA or RCG to work in a club environment.


Provide 1 example of each of the following in relation to the basic aspects of the relevant state or territory OHS or WHS legislation. 

- Actions that must be adhered to by business
Proper training and work induction.

- Employer responsibilities
To nominate a WHS representative and fulfill safety checks on a regular basis.

- Employee responsibilities
To report any risks they have noticed in the work place and be careful with any manual handling.

- Ramifications of failure to observe legislation and organizational policies and procedures
The business would be fined or taken to court for their lack of consideration with work safety.

Process And Monitor Evet Registrations (Unit 5): Knowledge Of Events

Integrate knowledge of: 

- event programs and costs
- format for reports and documents 
- information required by event managers to monitor attendance numbers and deliver events

List 4 ways you can take action to address attendee issues – think about if you were running an event that required 500 participants and 1 month out you only had 200 what could you do to increase your numbers?

1. Advertise through the media (Newspaper, TV) 
2. Use Social media and share exclusive photos
3. Ask someone influential to mention the event 
4. Online campaign
5.  You could also hand out some free tickets to get the event out there. 

 Organisation: Sydney Film Festival

“Festivals are about people seeing as many films as they can so you have to keep prices low,” said Sydney Film Festival (SFF) chief executive Leigh Small about the sensitivities around ticket pricing (SBS.com.au). 

 According to SBS.com.au the SFF approximately costs around 5 million a year to run due to the costs of prizes, flying in stars, hire and event set up. The festival's program relies on securing films people will be interested to watch and ones that feature high profile actors also helps. There are also government incentives and sponsors who help contribute to the film festival's budget. This means it would hard for events to just be suddenly cancelled because there is money coming from various areas but if there are numbers the screenings could moved to smaller venues.

Explain how the registration process effects an event program (inclusions and the cost of running an event )

– think about if you were not able to show a top rating film that you had advertised,

-  what impact would this have on the festival, include in your discussion about the program, would any changes need to be made. 

As a film festival there are several things that may effect attendance numbers and the registration process. First of all, to run the SFF a quality list of film contacts are needed to get directors and film makers with promise to deliver short films people are going to want to see. If you did promise a top-rated film but were not able to get your hands on it, you would have to reach out and find a suitable film to replace it. This would mean possible online campaign and getting volunteers to do some research. Then you would have to possibly change around the program of films shown and spend time spreading the word of the new film. Another change to help, could be for the film submission time to be expanded for more talent to hand in submissions. You may need to spend money advertising for the film festival and for the pre-events such as the opening night gala. 

Changes to the film festival can have both a negative and positive effect on the event. You have to take into consideration that people may have specific films in mind they want to see and if you can't offer it, they may not buy tickets to this year's festival. While there's a chance the extra advertising and creating more awareness of the event could attract more attendees. Just think... social media is a useful tool that can be used to interact with followers and update them with latest information.

For your specific organisation, list 5 customer documents you would issue an event attendee based on their registration information.
- invoice
- receipt
- confirmation letter

- event info
- event program


Process and Monitor event registrations with speed and efficiency and within event deadlines. 

Provide 2 examples of when you have completed an event registration with speed and efficiency and within event deadlines. 

 - buying concert tickets on time at a booth
 - buying movie tickets for a movie premiere

Process And Monitor Event Registrations (Unit 5): Financial Admin And Documents

Issue financial administration and event attendance documents for multiple and diverse customers.

List 3 ways to update the financial status of your registration for 3 different types of customers.
- Deposit (For a customer staying at a hotel)
- Amounts own (For customers booking a trip)
- Who has paid (can determine seating arrangements for a charity ball)

Generate accurate registration reports and proactively identify and report on attendance problems. 

Identify 3 ways you can breakdown an attendee report. 
- Sessions Booked 

- Attendee/event information
- Ticket type and payment

List 4 reports you can generate from your attendee list.
- Transport and logistics
- Accounting
- Operations
- Security

Process And Monitor Event Registrations (Unit 5): Registration Requirements, Methiods and People

Accurately process and administer registrations through to finalisation for multiple events.

List a minimum of 10 requirements (customer information) you will need to accurately process registrations. (E.g. contact details). 

- Phone number
- Email
- Postal Address
- Full Name
- Title
- Method of payment
- Card details
- Booking number
- Seating arrangements
- Accommodation

List 4 events at which you would be required to administer registrations.

1. Expos

2. Conferences

3. Concert Tickets

4. Theater Tickets


List 4 different types of customers that would attend these 4 events and explain different methods of administering the registration process.

1. People interested in certain areas such as weddings, gardening, food, gaming and comic books. You have to buy the tickets usually via the expo's website.

2. For business and companies. You can book over the phone or through booking site.

3. Concerts is aimed for those who love music and is for all ages. To register for tickets, you have online register system like ticketek and ticket master.

4. The theater is aimed for those who appreciate musicals and the arts. Tickets to these events are also registered the same way as concert tickets and there is also ticket booths.


Research 2 software programs used to process and monitor event registrations and create a login to provide evidence. 

1. iVvy Events
Name: Jessica Tisdell
PW: events2014

2. Event Ark
Name: Jesskah17
PW: JTevents27

Operate An Online Info System (Unit 4): Retrieval Activities And Deadlines

Complete information retrieval activities within commercial time constraints and deadlines determined by the customer or the organisation. 

Give an example of when you have completed a task or activity within a commercial time constraint in the workplace. 

Booking movie tickets for writers reviewing and writing articles for our website.

Operate An Online Info System (Unit 4): Functions

Use the functions of the systems to efficiently access the information.

Explain the functions and features of each of the 4 online information systems mentioned above. 

Internet
Function/Features: 
The internet is used to gain information, connect to others and activities. It's used on a global scale, easy to use, and has features such as email, maps and internet banking.  In regards to events,  businesses create websites to promote and contactable for clients. Sites also offer registrations, booking systems and timetables.

Intranet
Function/Features: 
 The intranet is created for groups of people to share resources and files. It includes features such as forums, directories, activity feeds, and interactive tools.

CRS
Function/Features:
A CRS was originally used to facilitate travel transactions related to air travel but it was later used for making bookings for hotels and reservations (directly). It can access seat availability, fare quotes and also general information in regards to tickets.

Global Distrubution System
 Function/Features:
A GBS can be used as a database but can also provide quotes for those traveling. For example, a person planning to book a hotel room can find out how much prices are on off season. It's also a system to book seating, accommodation, activities and of course, flights.

There are requirements for copying and using online information. Provide evidence of how state, territory or commonwealth copyright and intellectual property laws are applied to operating an online information system. 

Copyright Act 1968 (Cth) 

Copyright Amendment Act 2006 (Cth) 

The Privacy Act 1988 (Cth) 

Laws are used as a basis for groups or councils who want to enforce protect against theft of intellectual property. Government must reguarily look at the laws in place and make amendments to meet the needs of people. 

Sources: 

 http://www.simpleintranet.org/top-5-most-requested-intranet-features/
http://www.acip.gov.au/
http://www.comlaw.gov.au/Details/C2006A00158

Operate An Online Info System (Unit 4): Info Systems

Source and retrieve multiple types of information from an online system in response to multiple customer requests covering a range of products and services. 

List 4 online information systems used within you specific and/or organisation (tourism, hospitality or events). Explain the role and specific information obtained from the 4 online information systems used. 

- Internet 
The internet is a network working a global scale connecting to computers everywhere and is used as a information resource. It can also be used to download files, gaming, watch videos, listen to music and socialize. It can provide information for pretty much any subject that comes to mind from cars, books, latest trends, news to Youtube videos. 
 
- Intranet
 Intranet is an internal private computer network or connection of one or more computer networks, whose use and access is restricted to an organization and its employees or members (Buzzle, 2014).
The intranet is used to share resources and connect members effectively.
The University Of Newcastle has their own intranet set up for students to access files such as rubrics, homework and send in assignments. E.g. Blackboard.

- Computer Reservation System (CRS)
Any of several proprietary computer systems allowing real-time access to airline fares, schedules, and seating availability and offering the capability of booking reservations and generating tickets (Travel Industry Dictionary, 2013).
E.g. Providing information on tickets for those wanting to purchase.

- Global Distribution Systems

Basically, the same as CRS. It's a worldwide computerized reservation network for seating, hotel rooms, rental cars and anything related to travel. These are booked by travel agents, online booking systems and websites.




List 3 different products and services a customer may request with one transaction. 
- Exchange rate
- Climate
- Destination Information

They could also ask for: 
- Invoice
- Quotes
- Contract





Sources: 
http://www.buzzle.com/articles/intranet-vs-internet.html
 http://www.webopedia.com/TERM/I/Internet.html
http://www.travel-industry-dictionary.com/computerized-reservation-system.html

http://www.businessdictionary.com/definition/Global-Distribution-System-GDS.html

Access & Interpret Product Info (Unit 3): Commercial Constraints & Deadlines

Complete activities within commercial time constraints and deadlines determined by the customer or the organisation. 

Give an example of when you have completed a task or activity within a commercial time constraint in the work place.

Several times I've had to stick to a deadline for writing assignments for websites that I contribute to. Sometimes it will a month while other times it could be a week or a few days.

Access & Interpret Product Info (Unit 3): Terminologies & Abbreviations

Interpret industry terminology and common abbreviations for major product categories. 

List 5 common abbreviations used within your sector and/or organisation (Tourism, Hospitality or Events). 
- F & B (Food & Beverages)
- AV (Audio Visual) event production
- Q&A (Question and answer) time after a event
- VIP (Very Important Person)
- A & B ( Accommodation and Breakfast)


List 5 common industry terminologies used within your sector and/or organisation ( Tourism, Hospitality or Events) and explain their meaning.
- Count: The amount of people attending the event.
- Quote: The term describing stated price. For example, hall hire or catering hire.
- White Tie: Is known as a formal attire which expect for certain types of events. For men it's suits with white ties and evening dresses  for women.
-  Booking: Making an order or reservation for say ticket and accommodation etc.
- On-site catering: The event provides catered food for the guests.


Explain the use of the 24 hour clock within your sector (written or oral). 
The 24 hr clock is commonly used around the world, so using it makes everything less confusing when communicating.



Source:
http://www.confpeople.co.uk/glossary.html

Access & Interpret Product Info (Unit 3): Diverse Products

Interpret Information on diverse products to meet sales, operational and customer needs. 

Research 2 product offerings within your sector and/or organisational (Tourism, Hospitality and Events). Provide the sales and operational needs your customer may require.
Rigging

- Estimated value (quote)
- Safety precautions
- Training or information on rigging/drapes
- Event space and measurements
- Following guidelines
- Provided elements to hang
- Rigging plan
- Research and ideas
- Weight or load calculations


- Customer service support
- Hire


Pyrotechnics

- Safety precautions
- Following guidelines
- Hiring an expert staff
- Management to control the event
- Outdoor or indoor space
- The right equipment such as launchers
- Delivery
- Costing Information
- Forms and applications for fire usage
- Short Training courses
- Gaining approval
-Stage designing

  Demonstrate your knowledge of the Financial Services Reform Act (2001) (FSRA)
 It amended the Corporations Act 2001 and commenced on March 2002.
FSRA regime has three key elements: 
- product disclosure
- Licensing for financial markets and settlement of facilities.
- Licensing for financial services and conduct.
Practitioners who have a financial services business to provide financial services from 2004 must hold a Australian Financial Services License (AFSL).
Penalties are applied to those who don't follow this legislation and the court can order compensation. Files and information must be disclosed as required by the financial market rules and regulations. This includes the right for auditors to come check on activities and lodge a statement in regards to the business.


Source: 
 http://www.ambiencevenuestyling.com/products/
http://www.eventequipment.com.au/lighting/special-effect
 http://www.stagingconnections.com/drapes-and-rigging
 http://www.findlaw.com.au/articles/812/financial-services-reform-act-2001--the-insurance-.aspx
 http://www.comlaw.gov.au/Details/C2004A00891

Access & Interpret Product Info (Unit 3): Current Sources

Obtain current, relevant and accurate information on tourism, hospitality or event products by accessing a range in information sources and using different research methods. 

List 5 different sources where you can find current, relevant and accurate information on your specific industry sector and/or organisation (tourism, hospitality or events).

- Books
- Websites
- Event courses and seminars
- Personal Observation
- Work colleagues

Using these 5 sources, list 5 product offerings within your sector and/or organisation (tourism, hospitality or events). 
- Venue styling
- Audio visual
- Special Effects
- Stage design and construction
-Pyrotechnics
Pinterest link.

List 2 major categories within your sector and/or organisation (tourism, hospitality or events) and explain what product and/or service they provide. 
1. Sound
Product: AV equipment such as stereo, speakers, microphone, subwoofers and control panel.
Service:  It allows music, background sound or entertainment to be set up and used for the event.

2. Light
Product: Lighting-Fairy lights, coloured/neon lights, led or strobe lights and light emotion proton.

Service: This is used to brighten the venue or provide special effects. It can create a different feeling such as romance.


List 2 product features and 2 product benefits within your sector and/or organisation (tourism, hospitality or events).  
Venue Styling
Benefits: 
- Being able to converse with styling experts.
- Providing a personal touch.

Stage Design
Benefits:
- Meeting the needs of event.
- Can create a huge impact on presentation.

Source: 
http://www.eventequipment.com.au/lighting/special-effect
http://www.ted.com/participate/organize-a-local-tedx-event/tedx-organizer-guide/venue-spaces/design-the-experience

Thought this website was a great help with my events research:

Staging Connections

 Link: http://www.stagingconnections.com/

 

Use Business Tech (Unit 2): Access, retrieval & Storage

Provide examples of the following:
Via Youtube.com

- How to correctly identify and open files. 

- Legal and organisational policies, guidelines and requirements including back-up, virus protection, file naming and storage conventions. 

Back up files onto an external hard drive:


Virus Protection:


Change File names:


- How to locate data in a computer. 


- How to log-on a computer. 


- How to follow manufacturers guidelines for equipment use. 

Laptop Ergnomics:

 
- Follow OHS polices, procedures and programs. 

- How to save and close files on a computer. 


- How to store data appropriately in directories, sib-directories, CD ROM's, hard drives and back-up systems. 
Backing up data:

  

Directories:

  

- Understands basic technical terminology in relation to reading help files and manuals.

Use Business Tech (unit 2): Basic Maintenance

Provide 3 examples of routine maintenance procedures. 

 1. Sending in product reports to the companies to inform them of any faults that you may have.

 2. Inhouse cleaning
 3. Checking on equipment regularly

Provide 5 examples of how basic maintenance can enhance office equipment.

1. By identifying any faults you can prevent more issues and keep the equipment in-check.

2. Troubleshooting; you can keep up to date with any programs when you check for problems. (Sometimes technical problems occur when you ignore updates).

3. Keeping your office organised and clean to avoid any hazards or damage to equipment. This means enhancing the usage and your work space.

4. Checking power or electrical connects can help prevent further damage to wiring or worse, cause the electronic to stop working completely.

5. Up date your personal knowledge about the equipment and your skills. This will help make sure your equipment is being used appropriately and provide better quality.

Use Business Tech (Unit 2): Key Provisions & Ethical Principles

Provide 2 examples of key provisions of relevant legislation from any levels of government (state and federal) that may affect aspects of business operations in relation to assigned tasks.



Provide 3 examples of ethical principles that may affect aspects of business operations in relation to assigned tasks.

Sources:

http://www.deir.qld.gov.au/workplace/law/whslaws/legislation/index.htm#whsact

Use Business Technology (Unit 2): Appropriate Technology

Selection and application of appropriate equipment and software applications in relation to assigned tasks.

Provide evidence of how to use, appropriate technology, equipment and  software packages in relation to assigned tasks;
- Laptops and PC's
- Digital Camera's
- Printers and Photocopiers
- Emails
- Internet
- Word Processing
- Spreadsheets
- Data bases
- Accounting or Presentation packages


Evidence on my Scoop it! Account click here. 

Access Information on Events (Unit 1): Main Roles And Interrelationships Of Sectors

Demonstrate knowledge of the event industry, including major roles, functions and interrelationships of sectors.

List and explain the main roles and functions of the various industry sectors (including crossover sectors such as tourism, hospitality, entertainment, culture and sport) and how each sector interrelates with each other. Provide 1 example.

Example: http://www.specialolympics.com.au/ourwork/competition